CogentIntelligence
AI agents for fire, H&S and compliance consultants
Your business runs on renewal dates and remedial actions. Cogent tracks every review date, books reassessments and chases clients on outstanding actions.
01Where the week goes
We work with fire risk assessors, health and safety consultants, asbestos surveyors and compliance consultancies. The details differ from firm to firm, but the same few jobs come up on almost every discovery call:
- Renewal dates. Review dates scattered across clients and sites.
- Remedial actions. Chasing clients to close actions.
- Report admin. Formatting and sending reports.
- Quotes. Pricing for new sites.
None of these need your expertise. They need doing quickly, the same way every time, and that's exactly the kind of work AI agents do well, with your Business Map telling them how your business runs.
Key idea
Renewals are revenue you've already earned. Only the reminder is missing.
02Agents built for fire, hands and compliance consultants
These are the agents we most often switch on first in this sector. Each one reads your second brain, works around the clock and asks you before anything that matters.
- Trigger
- A review date is 60 days away
- Does
- Contacts the client and books the reassessment
- Asks you
- Before quoting
- Trigger
- Actions are outstanding
- Does
- Sends reminders and records evidence of completion
- Asks you
- Before closing an action
- Trigger
- A new site enquiry
- Does
- Drafts a quote from size and use
- Asks you
- Always
Your first agent is the one with the highest score on your discovery call, not the one on the top of this list. Most firms add a second and third over the following months.
03Ask your business anything
Because every agent writes to the same memory, you can ask questions in plain English that used to mean an afternoon in spreadsheets and inboxes.
YouWhich clients have reviews due this quarter?
Cogent23 sites across 11 clients.
YouWhich high-risk actions are still open?
CogentSeven, the oldest from June.
04Your Monday briefing
At 7am every Monday you get a short briefing built from your own tools: what came in, what's stuck and what changed.
05Find your peak
On the call we score every repeating job by hours a week × how easy it is to hand off (1 hard, 2 medium, 3 easy). The highest score gets built first. Here's how a typical list might look.
| Job | Hours a week | Ease | Score |
|---|---|---|---|
| Chasing remedial actions | 4 | 3 | 12 |
| Tracking renewals | 3 | 3 | 9 |
| Report formatting | 4 | 2 | 8 |
| Quoting | 3 | 2 | 6 |
Example · dummy data. Score = hours a week × ease.
In this example, chasing remedial actions is the peak. Run your own numbers with the calculator on our home page, or bring them to the call.
06Where approvals sit
Every agent starts on a short lead. Here's a typical starting point for this sector. Yours is written into your Business Map.
Does alone
- Tracking dates
- Drafting reminders
Asks first
- Messages to clients
- Quotes
Never
- Risk judgements
- Closing actions without evidence
Risk judgements and sign-offs always stay with the competent person.
07Works with the tools you already use
We connect to what you have rather than asking you to move. Common tools in this sector include Spreadsheets, SafetyCulture, Outlook, Xero and your report templates. If a system has no integration, a Portal Operator agent can work it the way a person would.
08Questions
How can I automate fire risk assessment renewals?
A Renewal Tracker watches every review date and books the reassessment with the client.
Can AI chase remedial actions?
Yes, and it records evidence of completion for your review.